Variable

Frequency

Percentage

Timeliness of the HIV CBS system

Migration status from paper-based HIV CBS forms to EHR (n = 36)

Completely migrated to EHR

11

31

Still using both CBS forms & EHR

25

69

Time period taken for entry of paper-based HIV CBS forms into the Impilo EHR DHIS-2 system (n = 25)

Daily

22

88

Weekly

2

8

Monthly

1

4

Timely transmission of CBS data from facility to national level

Yes

32

89

No

4

11

Simplicity of the CBS system

Login into the Impilo EHR DHIS-2 system

35

97

Create an HIV electronic health record

26

72

Generate a report

15

42

Edit or update an electronic health record

11

31

Delete an electronic health record.

0

0

Median time taken to complete a case notification form in EHR system

Median 16 min (Q₁ = 10; Q₃ = 25.5)

Median time taken to complete HIV CBS form

Median 11 min (Q₁ = 7.5; Q₃ = 14.5)

Acceptability of the CBS system

Health workers willing to participate in the system

36

100

Health workers who notified HIV cases

36

100

Health workers able to do data analysis and use

34

94

Health workers who notified a case in the EHR system

32

89

Health workers who completed an HIV CBS case notification form

30

83

Flexibility of the HIV CBS system

Ease of introducing new technology

34

94

Ease of integrating with other systems

32

91

Ease of integrating new information requirements

29

83

More staff required to operate the system

16

44

New demands when using the system

6

19

Usefulness of the HIV CBS system

Held meeting or discussion on HIV CBS data

30

83

Data analysis done at facility level

28

78

Public Health action taken

26

72

Generate reports or graphs from HIV CBS data

14

39

Use of analyzed HIV CBS data

HIV test kits supply management

31

86

Drug supply chain management

30

83

Identify hotspots for new infections for community interventions

28

78

Identify risky behaviors for communication strategies

25

69